Organize electronic archive by year

Electronic documents that I no longer need on a day-to-day basis are moved into an Archive folder on my external hard drive. The structure of this archive folder is as follows (adapted from Esther Weidauer’s approach):


This structure creates a small reset each year. This way, there is no need for a structure remains in place for decades.

Old and possibly irrelevant documents stay out of sight.

It becomes easier to identify which documents are outdated and can be thrown away, if needed.

Open questions

Can this approach be used for a physical archive as well? How would it work?

When modifying a document significantly, should it move to a different year-folder? Or would it be better to not modify the original, and rather modify a copy?

Note last edited April 2021.
Backlinks: Give up and put everything in purgatory, Hierarchies are resilient, Perpetual interests.